The way we used to track participants, with a sign-in sheet at club meetings, didn’t allow the participants to be notified of any changes to the event, (weather, high water, muddy water, bad tides, etc.) or coordinate what to bring (rain gear, food, camping supplies, etc.)
Making phone calls to every club member or participant, is no longer an option due to the drastic increase of robo-calls, and the blockers that prevent unknown numbers from getting through, such as mine.
You’ll notice on every club trip we try to post an Evite link. (https://www.evite.com/)
This useful tool requires you to make an Evite account, but it doesn’t take long, and is relatively painless. Yes, you will get some advertisements in your e-mail when you sign up, but they aren’t as bad as some.
I am currently tracking the weather and beach conditions for our next outing.
We currently have people signed up. By using the tool described, I can share any updates with those folks quickly.
We try to post here on the website any changes, but not everybody looks at or follows the website, and may not get the update.
My biggest concern is that we make a change due to safety, and we have somebody get hurt because they didn’t get the word.